If you own a business that has a busy working office you’ll understand that there are a number of safety concerns that you have relating to the everyday working practices. Keeping your staff safe is a primary concern of course, as is the protection of personal data relating to your customers and suppliers, but one reason you should look to the use of an experienced local shredding service to outsource the disposal of your paper waste is that it helps reduce the risk of fire and accidental damage to documentation.
Every business creates paper waste on a daily basis. Piles of paper, files and folders can be stocked away in lockers, cupboards and back rooms but they will begin to take up vital space as time goes by. Paper also poses a fire hazard. When you add the general paper waste and clutter than can easily accumulate in any office environment and it is easy to see how delicate, personal and sensitive information could be quite simply destroyed in an accidental fire, flood or other type of damage.
The first reason you need to be careful about the potential fire hazards of paper clutter in an office environment is for the health and safety of your employees. An accidental fire can spread very quickly if there is a lot of paper around for it to catch to. You will have stringent fire and safety practices and procedures in place no doubt, but they are no good if there are reasons why the likelihood of a fire is increased.
Secondly, data protection is vitally important to all businesses. You are only legally allowed to keep hold of personal information for the length of time it is useable for your company. So if you are holding personal records of an individual who no longer works for your company you have a duty to dispose of that securely. The same goes for financial records of your customers and suppliers. The Data Protection Act means that legally you have to dispose of this information in a secure manner. The shredding of paper with this type of information on is the perfect way to ensure this as you are completely removing the ability of anyone to use that paper waste for the purposes of identity theft.
Finally, free up some space in your office by removing all paper waste and old archived physical documents. There are ways in which you can digitally transfer old archived documents that you still need to keep on your system, shredding those originals that you are able to get rid of, as a digital copy suffices. Not only are you ridding the company of a potential fire hazard by removing piles of paper documentation, you are also smoothing the working process by digitising the sections of the workplace that you can.
Outsourcing the removal of your paper waste through a professional shredding company will ensure that you can securely destroy waste in line with data protection laws, whilst also helping your business run in a much more efficient way.